Policies of the Committee on Appointments, Promotions and Tenure
Stony Brook University School of Medicine
The Committee on Appointments, Promotions, and Tenure (APT Committee) is a standing committee of the Faculty Senate of the School of Medicine. The policies of that Committee are as follows:
Types of appointment or promotion considered by the APT Committee. The APT Committee considers for recommendation to the Dean proposals for the following:
All appointments of faculty members salaried by the Veterans Administration Medical Center at Northport and similar affiliated institutions, will be considered as though they were proposed for positions with continuing appointment at the School of Medicine.
Voluntary Clinical appointments as requested by the Dean.
Requirements for consideration of proposals by the APT Committee. The APT Committee accepts a proposal for consideration only if the following items have been provided. The promotion package must be submitted electronically with one hard copy of each document:
Ad hoc Subcommittees: To facilitate effective function of the APT Committee, each proposal shall be initially assigned to a Subcommittee for thorough study before presentation to the plenary APT Committee.
Criteria Utilized in Evaluation of Candidates: The APT Committee will be guided by the Policies of the Board of Trustees of the State University of New York.
Recommendation of the Subcommittee: It is clear that unanimity of the Subcommittee will provide a more forceful recommendation than a division of opinion can provide. When unanimity is not achieved, the votes of the individual members will be recorded in the report to the APT Committee together with a minority report.
Action of the Plenary APT Committee: The report of the Subcommittee is not binding upon the APT Committee; it is advisory. The APT Committee may act as a committee of the whole to reconsider the proposed action, or it may dismiss the Subcommittee and join with the Chairperson of the APT Committee in appointing a new Subcommittee, or it may adopt and approve the recommendation of the Subcommittee. However the APT Committee proceeds, it will adhere to Robert's Rules of Order (revised), and actions will be taken by formal motion and second, discussion and vote. The vote will be recorded by tally and by a list of those voting, but there will be no recording of "yeas" or "nays" member by member. Only members of the APT Committee of rank equal or higher than that of the candidate, or with continuing appointment, if that is considered, may vote. Those members of the APT Committee who are also members of the candidate's Department (or, in the case of the Department of Medicine, in the same Division) may not vote or be present during the voting. Voting in absentia is not permitted. Members of tenure-equivalent status may vote on matters of tenure.
Report of Actions of the APT Committee: Upon completion of action on any proposal considered by the APT Committee, the Chairperson of the reporting ad hoc Subcommittee will prepare an account of the activities of the Subcommittee in regard to that proposal.
Voluntary Clinical, Adjunct Research, and Joint Appointments: The APT Committee will consider those occasional appointments for which the Dean may wish its counsel.
Resubmissions: For a file to be resubmitted to the APT Committee there must be substantive additions to the original file. The chairperson of the candidates' department must provide a letter to the Chairperson of the APT Committee detailing the changes that have been made in the file relative to its original submission. The Chairperson of the APT Committee will decide whether the new material is substantial enough to warrant reexamination by the APT Committee.
Promotion Tracks at Stony Brook Medicine
Two major paths exist for promotion in the SOM at Stony Brook:
1. Tenured Track
2. Non Tenured TracK
Tenured Track: Within the tenured track, the Research Scholar identifies individuals whose primary focus is basic research typically supported by funding from public and private agencies/foundations, and NIH. The Clinical Scholar identifies clinicians whose primary focus is clinical but who also have a record of investigator initiated clinical/translational research often incorporating multi-campus trials supported by public or private agencies/foundations. The Educator Scholar identifies individuals whose primary focus is teaching, requires an educator’s portfolio by way of support and includes scholarly activities related to teaching.
Non Tenured Track: Within the non-tenured track, the Researcher track identifies individuals who are usually basic scientists but do not have independently funded laboratories but are a part of the mission of a particular department. The Clinician track identifies individuals whose primary focus is patient care. The Educator track identifies individuals whose primary focus is education, often within a basic science department, and requires an educator’s portfolio by way of support.
Scholarship Updated Criteria (one point):
The candidate must demonstrate an ongoing pattern of scholarly activity. Scholarship may be in print or alternative media. This activity should be incorporated into their duties and activities as a member of the faculty at the institution. These activities may involve scientific, clinical, and/or educational research or other forms of recognized scholarship. They may also include published Quality assurance scholarly projects, patient informational educational materials, policy statements, presentations describing cases or outcomes that contribute to the recognition or understanding of disease processes, or development of policy documents or medical quality assurance standards for a discipline. These presentations or materials should have a scientific basis on which public or private bodies make decisions related to health, the health sciences, education, or other pertinent areas.
*For faculty being promoted to Professor of Clinical there will be a need to demonstrate an ONGOING track record scholarship (as above), with the caveat that this refers to activities SINCE their prior promotion.
Overview of Tracks:
Research Scholar Track: This track is for those tenure track or tenured faculty whose primary function is basic science research. A research agenda developed by the individual, an ongoing and increasing track record of funding and primary or senior authored papers is often critical to promotion. A minimum of 3 points in scholarship is needed for promotion to Associate Professor. An increasing and ongoing track record in scholarship is needed for promotion to Professor. Prior scholarship (to the level of Associate Professor) does not count towards promotion to Professor. Individuals will also need to demonstrate accomplishments in teaching and service.
Clinical Scholar Track: This track is for faculty who perform clinical and translational research while maintaining some degree of clinical service. Two points of scholarship are needed for promotion to Associate Professor. An ongoing pattern of clinical and/or translational research and first or senior author papers is critical to promotion. Independent funding is not critical, but development of investigator initiated studies is needed. Serving as a site PI for pharma studies alone is often not helpful to promotion in this track. Prior scholarship (to the level of Associate Professor) does not count towards promotion to Professor. Individuals will also need to demonstrate accomplishments in teaching and service.
Educator Scholar Track: This track is for those tenure track or tenured faculty in the various SOM departments whose primary function is scholarly activity as they relate to teaching. This includes but is not limited to manuscripts and presentations about teaching modalities but also includes the creation, development, and\or implementation of novel intellectual products such as: new texts, videos, software, web pages/sites, teaching aids, and educational programs, new methods of evaluating the success of educational programs or the progress of trainees, scholarly reviews of existing teaching products or methods and projects that advance the educational mission of the institution. This candidate’s Educator Portfolio must emphasize academic innovation, program development and projects with published outcome studies and outside institutional acceptance. Evaluation of scholarship can be supported by the intellectual products themselves, or by demonstration of successful product use or publication. Individuals will also need to demonstrate accomplishments in teaching and service.
Research Track: This track is for basic scientists, in either the clinical or basic science departments who may not have independent funding, but participate in the research mission of their department and the Medical School. They may serve as co-investigators on grants or as research faculty for multicenter studies. Examples include statistics and core center faculty (http://www.osa.sunysb.edu/OsaHomepage/Facility/facility.html ). A track record of publications supporting their participation in scholarship is needed. Individuals will also need to demonstrate accomplishments in teaching and service.
Clinician Track: This track is for clinical faculty that support the academic mission of the institution but who do not have investigator initiated translational studies (funded). This track now requires 4 points, one of which must be in scholarship. This new point requirement is noted above. Individual case reports that are not peer reviewed, or papers in predatory journals do not count towards promotion. Points in service and teaching are also required. Promotion to Professor on this track requires ongoing scholarship and will not include scholarship documented from promotion to Associate Professor. Individuals will also need to demonstrate accomplishments in teaching and service.
Educator Track: This track is for non-tenured faculty members in various SOM departments whose primary function is the basic science education of medical and undergraduate students. For promotion to Associate Professor a significant period (typically 5-7 years) of sustained and substantial effort and a total of 4 points is needed. At least 2 of the 4 points must be derived from efforts related to teaching. For promotion to Professor of Basic Science Educator, in addition to the above, an additional period (typically 5-7) years of sustained and substantial effort, and a total of 5 points, one of which must be in ongoing scholarly activity is needed. The one point of scholarship does not include activities that occurred prior to their appointment at the Associate Professor level. Individuals will also need to demonstrate accomplishments in teaching and service.
Points Assessment Guidelines
Timeline - The updated criteria shall apply to new faculty who joined the SOM from July 2012 onwards and to all faculty whose completed promotion packages are received in the Dean’s office after June 1, 2015.
To view the previous criteria, please visit here: Previous APT Evaluation Form.pdf
School of Medicine Teaching Contributions
To view the School of Medicine Teaching Contributions, please visit here: SOM Teaching Contributions.pdf
APT Committee Checklist
To view the APT Committee Checklist, please visit here: APT Committee Checklist_Sept2009.pdf