Scholarly Concentrations Program Info & Application

 

 

 

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    PROGRAM DESCRIPTION / OBJECTIVES

    The Scholarly Concentrations Program is a four-year track opportunity for medical students to engage in and attain recognition for scholarly pursuits in related areas of medicine. Under this Program, students have the opportunity to do academic exploration in (1) Basic, Translational & Clinical Research, (2) Global Health, (3) Medical Humanities & Ethics, (4) Medical Education, and (5) Social Science.  The program aims to align the areas of interest of students with the academic mission of the School providing a longitudinal area of work to the student experience at the School of Medicine.  For many students, this period has been extremely helpful in shaping career goals and in building an academic track record attractive to residencies.  The specific goals of the Scholarly Concentrations Program are:

    1. To provide encouragement, impetus, and support for engaging in additional extracurricular scholarly pursuits aligned with one's own area of interest
    2. To facilitate the attainment of valuable career experience in areas and projects related to medicine as a complement to students' didactic medical education. 
    3. To provide special recognition to students who engage in such scholarly pursuits and meet the standard requirements of the program. 

     

    WHO RUNS THE PROGRAM?

    The program is run by the Office of Undergraduate Medical Education headed by the Vice Dean.  A steering committee with all track leaders and medical students determines specific policies and procedures related to the program.

     

    TRACKS / CONTACTS

    The specific tracks of the Scholarly Concentrations Program are listed below with the Steering Committee members' contact information. Each track has additional information listed on its information page to consider. Please take the time to familiarize yourself with all the information relevant to your scholarly concentration track.

    Basic, Translational & Clinical Research

    Global Health 

     Medical Humanities & Ethics

    Medical Education

    Social Science

     

    SUPPORT

    Office of Undergraduate Medical Education, HSC, L4-158, Zip 8432 (Fax 4-9521)

     

    REQUIREMENTS AND EVALUATION

    Students commit six months of their stay in medical school to the project beginning with two months during the summer between first and second year.  If accepted, a Summer Work Acknowledgement Form is due no later than May 31 of your first year. 

    Participants typically spend an additional four months in their senior year completing their project, though may use elective time in third year as well. As a rule, however, students are not allowed to have a single academic activity satisfy two academic requirements.

    Academic Requirement:  All tracks require the completion of an academic requirement in addition to the research/project time.  A total of ten hours is required. The academic requirement itself varies across tracks to match relevance for the track.  For example, in the Global Health track, the academic requirement is two semesters of the Global Health elective, whereas in the Basic Sciences track, the requirement is a research lecture series.  Please see each specific track information page for the nature of the specific requirement. In addition, the Scholarly Concentrations Program requires a minimum of 8 weeks of elective time dedicated to the student’s project.

    At the conclusion of your summer project, a short one-page Summer Report, not to exceed 500 words, should be cosigned by your sponsor and submitted to your track leader and to the Office of Undergraduate Medical Education. Be certain to mention start and end dates, a summary of your progress, and next steps and additional plans. Unless excused in writing before the deadline, failure to turn in this report by October 1 after the summer will cause the student to be terminated automatically from the program.

    At the conclusion of your research and not later than April 1st in your fourth year, you must submit your project abstract and Final Grade Form signed by your mentor verifying that you have spent the required time and successfully completed your project to the Office of Undergraduate Medical Education and Steering Committee.

    You must be available to present the product of your work at a poster session or as otherwise appropriate on Research Day in the Fourth Year (usually the first Wednesday in May).  Oral presentations will be chosen on merit. 

    Students must identify at least one full-time faculty member of Stony Brook School of Medicine who must play a role in the project as mentor from beginning to end.  Participants in the Medical Humanities & Ethics must have two mentors, ideally one of them an MD or DO.  Mentors commit to guiding the student in his or her project and to attending (or sending a suitable surrogate to) the Poster Session/Research Day in May of the student's fourth year. Finding a mentor is an important first step because he or she can help you craft a competitive proposal. A compilation of research and other opportunities may be reviewed on the SOM website, see Research Opportunities on the Opportunities for Medical Students page. You are not restricted to this list, and should feel free to approach any faculty member with whom you would like to consider doing research.  

    The mentor will also be the primary means by which you are evaluated.  Metrics of evaluation are rigorous, and students are expected to complete and document their progress at every step of the program.  All students must provide an Advisor Form (A1) to mentors for monitoring of student progress throughout the Program.  Advisor input and approval is paramount in Steering Committee final decisions on approval.  Each mentor will submit an evaluation of the student to the track subcommittee following the first summer of work and a second evaluation after work is completed in the fourth year.  The mentor must also be involved in keeping records of requirements met, including the student's reports, academic requirements, etc.  The Advisor Form (A1) will be submitted to each track subcommittee in the fourth year as documentation of completed requirements.  The subcommittees will review the progress of each student and evaluate any advisor comments for any potential discrepancies and make final recommendations to the Steering Committee.

    After final review and approval, if approved by the Steering Committee, you will receive an additional certificate during graduation indicating your successful completion of the Scholarly Concentrations Program and the track chosen.

    Students must be in good academic standing to be eligible for the Program and must maintain good academic standing to continue in it. Failure to satisfy administrative requirements, e.g. submission of the summer report, may also lead to dismissal from the Program.  

     

    APPLICATION

    All applicants to the Scholarly Concentrations Program must submit the common application.  Applicants to the Global Health Track must also submit supplemental form S1.  All students should provide the advisor form (A1) to their mentors as well.  The deadline for application is March 31st of the first year (or March 1st for Barry Coller applicants).   

     

     

    TIMELINE

    March 1st or earlier (1st year)

    Students should identify and meet with mentors to discuss the necessary requirements for the Program, expectations from the student, and details of their project.  Do this as early as possible!  Click here for SCP Mentor/Project List. For the Medical Education Track, Click here for a list of prospective projects.

    March 1st

    Applications to the Barry Coller program are due.

    March 31st

    Applications to the Program are due.

    April 15th

    Recommendations from the Subcommittees of each Concentration track are made to the Steering Committee for review and approval.

    April 30th

    Results, funding, and acceptances are announced to the applicants.

    May 31st

    All accepted applicants must submit a Work Acknowledgment Form to the Steering Committee. 

    Summer

    The summer between the first and second year of school is dedicated to beginning projects.  Students are expected to devote a minimum of eight weeks' time to their projects.

    October 1st (2nd year)

    Post Summer Report is due (500 words max).  The report should be submitted to the Steering Committee as well as to the student's mentor.  The report should summarize progress to date and include accomplishments, benchmarks reached, subsequent plans, and next steps to take. 

    Fourth year

    Four months dedicated to completing your project.  This time can include periods of writing and editing, research, publication, etc.  See individual track information pages for options within each track. 

    April 1st

    A final report and abstract is due to student's mentor and to the Steering Committee.  The report should summarize accomplishments achieved in the Scholarly Concentrations Program.  Specific elaboration of completing all necessary requirements is mandated. 

    April 22nd

    Final approval by the Steering Committee is announced for students who have completed all necessary requirements for their track and approved. Advisor Forms (A1) are due at this time to the Steering Committee.

    First week of May

    Stony Brook Research Day.  All students must take part in the research day.  Poster presentations are mandatory.  Final Grade Form signed by mentor are due to the Office of Undergraduate Medical Education.

     

    FUNDING

    Students selected for the Program are eligible for funding.  Each application to the program is reviewed and ranked by the subcommittee for each track, and recommendations for funding and acceptance are made to the Steering Committee.  Students are notified in the Spring of the application year of results.   Funds are limited and are awarded to those students who are most highly ranked by the Steering Committee. The quality of the project, evidence of commitment, and likelihood of successful completion are factors that the Committee considers in its decision making.

    Students in the Global Health track receive funding through the Barry Coller Scholarship Program and are, therefore, considered separately from the remaining concentrations.  However, applicants are ranked and selected in the same manner within this track.  Please see the Global Health track information page for additional information on funding opportunities.  Likewise, students in the Medical Humanities & Ethics track may be funded through the Berken Scholarship (see track information page as well). 

    For the Basic Science, Translational Research, Medical Education, and Humanities tracks, a total stipend of $2400 is approved.  One half of this stipend will be provided during the summer between first and second year. The other half of this stipend will be given after successful completion of the Program culminating in a presentation at the Research Day. For students with significant financial difficulties who qualified for funding, there is the possibility of an appeal for full funding for the summer. Such extenuating circumstances will be considered on an individual basis by the Steering Committee.

    To be eligible for funding in the Basic Science and Translational Research tracks, students must do their research on campus, i.e. at SUNYSB, BNL, Cold Spring Harbor, or one of our three affiliated hospitals, VA, WUH, or NUMC. Please see the relevant track information pages for additional specifics.


    ADDITIONAL INFORMATION

    • It is very important that you do not procrastinate. Faculty will be delighted to have you contact them (but not at the last minute). There are openings suitable for every level of prior experience. We very strongly encourage that work be done locally. While it is possible to conduct projects elsewhere, the reasons for doing so must be very strong, and there must be a local faculty sponsor in every case.
    • In exceptional circumstances, students may be accepted into these programs after their first year.  
    • Students who participate will be required to take, as appropriate to their project, University training in Right to Know regulations, rules governing the use of human subjects, animal use in research, and the employment of radioactive substances, each as appropriate for the project. All students will be required to complete requisite HIPAA training.  For research that involves human subjects in any way, students will not be eligible for the recognition or money unless and until they have received the appropriate approval and certification from CORIHS or submit a letter from CORIHS affirming that approval and certification are not necessary.  Please refer to the Office of Research Compliance website for all pertinent training, information, and/or questions you may have regarding your research.  The website for human subjects training is:  http://www.stonybrook.edu/research/orc/human-subjects.shtml.  Please note that obtaining approval is a long process, and may sometimes take up to 4 to 6 months (ie. start early!!).