Scholarly Concentrations Program Info & Application
PROGRAM DESCRIPTION / OBJECTIVES
The Scholarly Concentrations Program is a four-year track opportunity for medical students to engage in and attain recognition for scholarly pursuits in related areas of medicine. Under this Program, students have the opportunity to do academic exploration in (1) Basic, Translational & Clinical Research, (2) Global Health, (3) Medical Humanities & Ethics, (4) Medical Education, and (5) Social Science. The program aims to align the areas of interest of students with the academic mission of the School providing a longitudinal area of work to the student experience at the School of Medicine. For many students, this period has been extremely helpful in shaping career goals and in building an academic track record attractive to residencies. The specific goals of the Scholarly Concentrations Program are:
WHO RUNS THE PROGRAM?
The program is run by the Office of Undergraduate Medical Education headed by the Vice Dean. A steering committee with all track leaders and medical students determines specific policies and procedures related to the program.
TRACKS / CONTACTS
The specific tracks of the Scholarly Concentrations Program are listed below with the Steering Committee members' contact information. Each track has additional information listed on its information page to consider. Please take the time to familiarize yourself with all the information relevant to your scholarly concentration track.
Office of Undergraduate Medical Education, HSC, L4-158, Zip 8432 (Fax 4-9521)
REQUIREMENTS AND EVALUATION
Students commit six months of their stay in medical school to the project beginning with two months during the summer between first and second year. If accepted, a Summer Work Acknowledgement Form is due no later than May 31 of your first year.
Participants typically spend an additional four months in their senior year completing their project, though may use elective time in third year as well. As a rule, however, students are not allowed to have a single academic activity satisfy two academic requirements.
Academic Requirement: All tracks require the completion of an academic requirement in addition to the research/project time. A total of ten hours is required. The academic requirement itself varies across tracks to match relevance for the track. For example, in the Global Health track, the academic requirement is two semesters of the Global Health elective, whereas in the Basic Sciences track, the requirement is a research lecture series. Please see each specific track information page for the nature of the specific requirement. In addition, the Scholarly Concentrations Program requires a minimum of 8 weeks of elective time dedicated to the student’s project.
At the conclusion of your summer project, a short one-page Summer Report, not to exceed 500 words, should be cosigned by your sponsor and submitted to your track leader and to the Office of Undergraduate Medical Education. Be certain to mention start and end dates, a summary of your progress, and next steps and additional plans. Unless excused in writing before the deadline, failure to turn in this report by October 1 after the summer will cause the student to be terminated automatically from the program.
At the conclusion of your research and not later than April 1st in your fourth year, you must submit your project abstract and Final Grade Form signed by your mentor verifying that you have spent the required time and successfully completed your project to the Office of Undergraduate Medical Education and Steering Committee.
You must be available to present the product of your work at a poster session or as otherwise appropriate on Research Day in the Fourth Year (usually the first Wednesday in May). Oral presentations will be chosen on merit.
Students must identify at least one full-time faculty member of Stony Brook School of Medicine who must play a role in the project as mentor from beginning to end. Participants in the Medical Humanities & Ethics must have two mentors, ideally one of them an MD or DO. Mentors commit to guiding the student in his or her project and to attending (or sending a suitable surrogate to) the Poster Session/Research Day in May of the student's fourth year. Finding a mentor is an important first step because he or she can help you craft a competitive proposal. A compilation of research and other opportunities may be reviewed on the SOM website, see Research Opportunities on the Opportunities for Medical Students page. You are not restricted to this list, and should feel free to approach any faculty member with whom you would like to consider doing research.
The mentor will also be the primary means by which you are evaluated. Metrics of evaluation are rigorous, and students are expected to complete and document their progress at every step of the program. All students must provide an Advisor Form (A1) to mentors for monitoring of student progress throughout the Program. Advisor input and approval is paramount in Steering Committee final decisions on approval. Each mentor will submit an evaluation of the student to the track subcommittee following the first summer of work and a second evaluation after work is completed in the fourth year. The mentor must also be involved in keeping records of requirements met, including the student's reports, academic requirements, etc. The Advisor Form (A1) will be submitted to each track subcommittee in the fourth year as documentation of completed requirements. The subcommittees will review the progress of each student and evaluate any advisor comments for any potential discrepancies and make final recommendations to the Steering Committee.
After final review and approval, if approved by the Steering Committee, you will receive an additional certificate during graduation indicating your successful completion of the Scholarly Concentrations Program and the track chosen.
Students must be in good academic standing to be eligible for the Program and must maintain good academic standing to continue in it. Failure to satisfy administrative requirements, e.g. submission of the summer report, may also lead to dismissal from the Program.
All applicants to the Scholarly Concentrations Program must submit the common application. Applicants to the Global Health Track must also submit supplemental form S1. All students should provide the advisor form (A1) to their mentors as well. The deadline for application is March 31st of the first year (or March 1st for Barry Coller applicants).
Students selected for the Program are eligible for funding. Each application to the program is reviewed and ranked by the subcommittee for each track, and recommendations for funding and acceptance are made to the Steering Committee. Students are notified in the Spring of the application year of results. Funds are limited and are awarded to those students who are most highly ranked by the Steering Committee. The quality of the project, evidence of commitment, and likelihood of successful completion are factors that the Committee considers in its decision making.
Students in the Global Health track receive funding through the Barry Coller Scholarship Program and are, therefore, considered separately from the remaining concentrations. However, applicants are ranked and selected in the same manner within this track. Please see the Global Health track information page for additional information on funding opportunities. Likewise, students in the Medical Humanities & Ethics track may be funded through the Berken Scholarship (see track information page as well).
For the Basic Science, Translational Research, Medical Education, and Humanities tracks, a total stipend of $2400 is approved. One half of this stipend will be provided during the summer between first and second year. The other half of this stipend will be given after successful completion of the Program culminating in a presentation at the Research Day. For students with significant financial difficulties who qualified for funding, there is the possibility of an appeal for full funding for the summer. Such extenuating circumstances will be considered on an individual basis by the Steering Committee.
To be eligible for funding in the Basic Science and Translational Research tracks, students must do their research on campus, i.e. at SUNYSB, BNL, Cold Spring Harbor, or one of our three affiliated hospitals, VA, WUH, or NUMC. Please see the relevant track information pages for additional specifics.