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ANSWERS
TO FREQUENTLY ASKED QUESTIONS
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General Questions
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If I don’t know whom to ask, whom should I
contact?
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Peer counselors - available 24/7
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Pager: 631-733-6234
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Whom do I notify if I have a personal emergency?
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Diane Piscitelli or Bonnie Chalson
(If you are in a clinical rotation, contact your
site director as well.)
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Diane 631-444-2341
diane.piscitelli@sbumed.org
Bonnie 631-444-1030
bonita.chalson@sbumed.org
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Whom do I ask about personal health insurance?
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Diane Piscitelli for Mary Jean Allen
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Phone: 631-444-2340, 2341
diane.piscitelli@sbumed.org
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How do I request Academic Accommodations?
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Dr. Aldustus Jordan
Associate Dean for Student Affairs
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Phone: 631-444-2340, 2341
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How do I request that a transcript be sent?
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Dr. Marilyn London
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Email your name, Class of 201x, What you need sent and complete mailing address of where it should go to Marilyn.London@sbumed.org
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Whom do I ask about financial aid and loan
information?
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Mary Jean Allen
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Phone: 631-444-2340, 2341
mary.allen@sbumed.org
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How do I update my immunization records or get a
copy of them?
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Diane, Student Health Services, or your personal
physician
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Phone: 631-444-2340, 2341
diane.piscitelli@sbumed.org
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How do I request a Leave of Absence?
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Write a request to Dr. Chandran. Then, see Bonnie Chalson to set up an
appointment with Dr. Chandran.
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Phone: 631-444-1030
bonita.chalson@sbumed.org
Marilyn.London@sbumed.org
Andrew.Wackett@sbumed.org
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Where can I find a fax machine for student use?
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In the office of Mary Jean Allen, Student Affairs
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Phone: 631-444-2341
diane.piscitelli@sbumed.org
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How do I find out the status of school closures? (inclement weather, etc.)
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Call 444-SNOW, 632-SNOW or look at the Stony Brook Emergency Alert Website
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Phone: 631-444-SNOW, 632-SNOW
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Whom do I contact to make an appointment to see
Dr. Chandran, Vice Dean of Undergraduate Medical Education
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Bonnie Chalson
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Phone: 631-444-1030
bonita.chalson@sbumed.org
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Whom do I contact to make an appointment to see
Dr. London, Assistant Dean of Medical Education, Registrar?
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Bonnie Chalson or Ann Dowsey
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Phone: 631-444-1030
bonita.chalson@sbumed.org or Phone: 631-444-9547
Ann.Dowsey@sbumed.org
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Whom do I contact to make an appointment to see
Dr. Fuhrer, Academic & Career Advisor?
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Dr. Fuhrer’s Office
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Phone: 631-444-2997
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Whom do I contact to make an appointment with Dr.
Jordan, Associate Dean, Student & Minority Affairs?
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Diane Piscitelli
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Phone: 631-444-2341
diane.piscitelli@sbumed.org
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Whom do I contact to make an appointment with
Mary Jean Allen, Financial Aid Officer?
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Diane Piscitelli
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Phone: 631-444-2341, 2340
diane.piscitelli@sbumed.org
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Whom do I speak to about how to tackle a course?
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Your big sib, a peer counselor, or a friendly
upperclassman
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1st and 2nd Year
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How do I appeal a grade?
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See the Course Director
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Academic Policies & Procedures can be seen HERE
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How do I get an excused absence from a required
activity?
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Logon to Cbase2. Click on the Documents tab. Click on Excused Absence tab. Complete prompted information and submit.
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Cbase2
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Who answers questions about course content or
scheduling?
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Course Directors
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The academic calendar for each year can be viewed HERE
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Whom do I ask about the Scholarly Concentration Program, SCP payroll
issues and the Research Poster Session?
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Rhonda Kearns in UME
Or Ann Dowsey in UME
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Phone: 631-444-1025
631-444-9547
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Computer Issues
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Whom do I call if I'm having trouble with my
email account or if I forget my email password?
Whom do I contact for Technical Issues?
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Information Technology Resources for Students
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IT Resources for Students
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Academic
Advising
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Where can I see a list of academic advisors?
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URL
There are links on the Webpage to advisors.
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Whom do I see if I'm having academic difficulty?
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Dr. Jordan//Linda Demotta
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Phone: 631-444-2341
Linda at 631-444-2085
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Whom can I ask about mentors or advisors?
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Dr. Fuhrer, Dr. Wackett
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Phone: 631-444-2997, 444-1285
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Whom can I ask specific questions about the
clinical aspects of my career?
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Your advisor, a sympathetic faculty member, Dr. Fuhrer or Dr. Wackett
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Phone: 631-444-2997
Phone: 631-444-1285
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Whom can I ask questions about Careers in
Medicine in particular?
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Dr. Fuhrer’s office
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Phone: 631-444-2997
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Make Up Exams
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How do I make up an exam I missed or failed?
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Contact your course director and read the , as
per Policies and Procedures. annotation #6
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Neill.Clenaghan@stonybrook.edu
for Questionmark exams
Mary.Ellen@sbumed.org
for NBME exams
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How do I find out my grade after I take the exam?
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Look in Cbase or contact your Course Director.
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USMLE and NBME Exams
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Where do I get a USMLE application?
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NBME Web Site
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http://www.nbme.org
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Where do I get a passport picture for my USMLE
application?
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The ID office on the 3rd Floor HSC
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Whom do I give my USMLE application to once it's
printed?
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Give it to Bonnie. The UME sends all
applications via express mail every Wednesday.
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What do I do if I need to extend the original
time period I requested for a USMLE Step exam?
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The www.nbme.org web site has instructions. If you will miss a school deadline for taking a USMLE exam, make an appointment with Dr. Chandran.
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631-444-1030
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How do I find out my USMLE score?
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The USMLE will mail the results to you. Your scores will appear in Cbase. The UME will notify you if you fail.
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Whom do I see about requesting an NBME make up
exam?
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See your Course Director and Linda DeMotta
regarding remediation first. Check the official calendar for makeup exam
dates. Dr. London will email a form for you to complete with your course director. Submit the form to her. Meet with Dr. London if you need to reschedule clerkships to study. Contact Mary Jean Allen about ordering an exam.
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Linda at 631-444-2085 Mary Jean Allen 631-444-2340 Mary.Allen@sbumed.org
Dr. London at 631-444-9547
Marilyn.London@sbumed.org
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Club Information / Scheduling
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Whom do I see to request space for a Club meeting
or event, or if I need to put the event on the School's Events Calendar?
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Forms will be available online or can be emailed to you. Complete the form and email it to Dr. London.
Dr. London can also put your event on the School's events calendar.
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Dr. London: 631-444-9547
Marilyn.London@sbumed.org
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3rd and 4th Year
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Whom do I ask about the Medical Student
Performance Evaluation ("MSPE or Dean's Letter")?
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See Bonnie to set up an appointment with Dr.
Chandran, Dr. Wackett, Dr. Fuhrer, Dr. Fleit or Dr. Schiavone. At WUH, see Dr. Guralnick.
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Phone: 631-444-1030
bonita.chalson@sbumed.org
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Whom do I see to get information about AOA?
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Dr. Jack Fuhrer
(requirements)
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Phone: 631-444-2997
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How do I change a clerkship block, clerkship site
or the clerkship itself?
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Logon to Cbase2. Click on Registration. Click on Drop-Add. Watch the tutorial for instructions. All changes must be made 30 days or more from the start date of the rotation you are changing.
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URL
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Where do I get a Drop/Add Form for late change requests?
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https://cbase.som.sunysb.edu/share/docs/public/09-2-4_Drop-Add_form.pdf
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Bring form to course director to request the late change.
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Whom do I see to make major, multiple changes to my schedule?
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See Bonnie or Ann to set up an appointment with Dr. London.
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Phone: 631-444-1030
bonita.chalson@sbumed.org Phone: 631-444-9547
ann.dowsey@sbumed.org
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Whom do I contact if I have questions about Clinical Skills or Clinical Conditions in Cbase?
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Andrew Wackett, MD
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Andrew.Wackett@sbumed.org
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Whom do I call regarding access to medical
records?
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If your current password is not working, call the
Help desk at 444-HELP.
If you never signed a confidentiality statement, see Lorraine Reeve in the UME.
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Lorraine 631-444-1285
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How do I set up electives?
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Click here for how to set up electives: https://cbase.som.sunysb.edu/cbase2/public/course_info/electives_info.cfm
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Follow instructions on the website.
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What do I do with the Elective Approval form once
I’ve completed it?
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Copy the learning objectives onto the
grading/evaluation form and the site evaluation form. Hand all forms in to Bonnie in the UME when you hand
in your away elective application.
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Phone: 631-444-1030
Fax: 631-444-9521
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How do I apply for away electives using VSAS?
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The AAMC has an electronic application service
known as VSAS. You will be emailed
‘authorizations’ for applications and instructions on how to access and use
VSAS.
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Questions? Email Dr. London
Marilyn.London@sbumed.org
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How do I arrange for liability insurance coverage
for an away elective?
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Complete a Request for Affiliate Agreement form. Submit it to Bonnie. The request will be reviewed in the Dean's office. The office will get back to you regarding whether to proceed.
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Phone: 631-444-1030
Fax: 631-444-9521
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Whom do I see if I am handing in an away elective
application and have an additional question?
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Complete the elective application cover sheet. Give the coversheet, application and
supporting materials to Bonnie Chalson.
Bonnie can answer most questions. If you still have a question, email Dr. London or make an appointment to meet with her.
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Phone: 631-444-1030
bonita.chalson@sbumed.org
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Where do I find information about away research
electives?
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Websites of elective sites.
Also see www.aamc.org, medical schools list, and UME emails.
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Where do I get a 4th Year evaluation form?
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Email Bonnie; she can send or email a form to
your site.
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bonita.chalson@sbumed.org.
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The
Match
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Where do I see general NRMP information and
register for NRMP Match?
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http://www.nrmp.org
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Where do I see general ERAS information and
register for ERAS?
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http://www.aamc.org/students/eras/start.htm
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Whom can I call if I still have a question about
the Match or Rank Order Listing process?
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Dr. London, Dr. Wackett, your advisor
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Phone: 631-444-1030
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Whom can I call if I still have a question about
entering information into ERAS?
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Bonnie Chalson (You can also ask Lorraine or Donna)
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Phone: 444-1030
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How do I complete the AAMC Graduation
Questionnaire?
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www.aamc.org/gq
The NRMP or AAMC will email you with how to logon
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How do I set up an international elective?
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Contact Dr. John Shanley.
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631-444-1291
John.Shanley@sbumed.org
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Visiting Students
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Whom do I see with questions about visiting
students?
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Lorraine Reeve
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Phone: 631-444-1285
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Where do I find a Visiting Student
Application?--(for students who attend another medical school and want to
take a rotation at Stony Brook)
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Use VSAS. If
an elective is listed on our Course Information webpage, but not listed in
VSAS, use THIS
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For
questions about this website, email Marilyn.London@sbumed.org
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